Ford School Facilities

Facilities

Building Hours and Accessibility

Normal Hours (Sep 1–Apr 30)
7:30am–6:00pm M–F—Normal Access
6:00pm–7:30pm M–F—Keycard Access for all U-M Affiliates
7:30pm–7:30am/Weekends—Keycard Access for Ford School Affiliates

Special Arrangements

Contact the Facilities Manager to make special arrangements for evening or weekend events.

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Weill Hall Building, Room Scheduling, and Room Equipment Information

Step 1: Read Ford School Policies

Space in Weill Hall is only available for reservation by members of the Ford School community for activities related to the mission of the Ford School. A minimum of 4 Ford School students must be in attendance for non-Ford School events. Rooms may be reserved for 6-hour blocks at a time. If there are circumstances in which more time is required please contact the facilities manager.

Exceptions do apply to the five “classrooms”—Walter and Leonore Annenberg Auditorium, Betty Ford Classroom, Paul and Nancy O’Neill Classroom, Max and Marjorie Fisher Classroom, and the David G. and Judith C. Frey, Frey Foundation Classroom—as these classrooms are generally scheduled for U-M courses during the day.

Though the Registrar controls the daytime scheduling of these rooms, requests for the use of the space should go through the facilities manager. Please click on the Room Description links below for more detailed information about room availability and reservation arrangements.

For those needing to reserve office space for staff, faculty, PhD students, or research assistants—please read the Office Allocation Procedures and complete the Office Space Request Form below. Completed forms should be returned to the 4th Floor Facilities Mailbox.

Office Allocation Procedures PDF Document
Office Space Request Form PDF Document

Step 2: View Floor Plans, Room Descriptions, and Check Availability

Floor Plans of Available Rooms:

Room Descriptions

Click on a room name below to view room details, availability, and to make a space and A/V reservation. Note: BF = Barrier Free, Extra = Auxiliary Chairs Available

Room # Room Name Capacity
1100 Great Hall
[ availability | request | more information ]
1110 Betty Ford Classroom
[ availability | request | more information ]
98 + 4 BF
1120 Walter and Leonore Annenberg Auditorium
[ availability | request | more information ]
192 + 5 BF
1210 David G. and Judith C. Frey, Frey Foundation Classroom
[ availability | request | more information ]
32
1220 Max and Marjorie Fisher Classroom
[ availability | request | more information ]
28 + 2 BF
1230 Paul and Nancy O’Neill Classroom
[ availability | request | more information ]
47 + 1 BF
2120 Steelcase Conference Room
[ availability | request | more information ]
14
2215 Scowcroft Conference Room
[ availability | request | more information ]
12
3113 Sigma Phi Epsilon Study Room
[ availability | request | more information ]
6
3117 Hudak Computer Classroom
[ availability | request | more information ]
32
3240 3rd Floor Seminar Room
[ availability | request | more information ]
20 + 10 Extra
5240 5th Floor Seminar Room
[ availability | request | more information ]
14 + 6 Extra

Step 3: Reserve Room

Reserve a Ford School room

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Instructional and Multi-Media Resource Guidelines

The Gerald R. Ford School of Public Policy has five classrooms equipped for presentation of computer programs (laptops and built in windows desktops), DVD, and VHS media. There are three classrooms equipped with University of Michigan television and two rooms equipped for teleconferencing. There is also an ITCS campus-computing site that has computer projection for teaching students in the lab. The School also has an inventory of mobile equipment that is available for use within Weill Hall for Ford School users. Users of any Ford School equipment are bound to the following policies and by requesting the services are acknowledging, understanding and accepting these policies.

Reserving Equipment and Services

  • Reservations for instructional and multimedia services must be made through the online room request web form.
  • Equipment reservations that do not require the assistance must be made at least three business days prior to the requested date. Checkout of needed equipment will be from 3131 Weill Hall.
  • Requests for event setup or requests to have a Ford School computing staff present during the event must be made at least five business days prior to an event.
  • Request for video conferencing services must be made at least two full weeks prior to the event. This timeline is because video conferencing requires communication and testing with the other location.
  • Request for Ford School services are taken on a first come first serve basis. The Facilities and computing staff will do their best to accommodate all requests, but no request is guaranteed until you receive a written confirmation.
  • If you need audio visual services for your class or event that takes place at other campus locations, please contact the respective facility and check with them regarding resources that you may use prior to requesting Ford School equipment.

Training and Tech Support for Room Specific Equipment

  • Many classrooms located in Weill Hall are equipped with integrated audio visual equipment. These rooms require that the users be familiar with the system prior to their event or in limited circumstances that a Ford School AV tech be present.
  • Training sessions will be offered at the beginning of each term to assimilate faculty, staff and students to the equipment. If a user cannot make these sessions, there will be an Instructional Technology Help station located on the first floor during the first week of classes to help users with last minute setup issues.
  • Anyone wishing to use the audio visual system without the presence of Ford School Facilities staff is requested to complete training prior to use.
  • The Ford School computing staff will do its best to accommodate all requests to have staff present during Ford School events. Due to limited staffing it may not be possible to fill all requests. To better ensure availability of staff please make requests for staffing as far in advance of the event as possible.
  • Ford School staff may not be available for support for events later than 5:00 PM. Please check with Ford School Facilities prior to your event.

Mobile Equipment Pool

  • Training is not required but is available to use items from the equipment pool. User guides are provided to help guide setup and use.
  • Users will be required to pick up and setup the equipment unless special arrangements are made with the Ford School Facilities staff.
  • Equipment should be returned no later than one hour after the event end time or at a specific time agreed upon by the Ford School Facilities staff. Equipment that is used in the evening must be kept in a secure location and returned promptly the following morning.
  • All Ford School equipment is meant to stay in Weill Hall. Users needing audio visual support in other facilities should contact the respective facilities. If you need help determining what you may need at off site events the Ford School computing staff is available for consultation.

Video Conferencing

  • Video conferencing is built in rooms 1120 and 1230. A mobile video conferencing unit is available for use in other rooms.
  • In most cases requests for use of video conferencing need to be made at least two weeks prior to the event to allow the Ford School Facilities staff sufficient time to contact the connecting parties and obtain all the necessary information.
  • Ford School Computing staff may or may not be present during the event. This will be decided on a case-by-case basis.
  • Users need to supply the Ford School staff with the contact information for the connecting sites’ technical teams before a reservation can be confirmed.
  • The following timeline must be observed in order to avoid technical malfunctions:
    1. Two weeks out—Facilities staff will contact the far site’s technical staff to discuss all technical issues and set up a time to do a test conference.
    2. One week out—A test conference should be conducted by this point. Facilities staff will alert the event contact upon successful completion of the test conference.

Click here to download the Instructional and Multi-Media Resources Guidelines as a PDF PDF Document

Safety and Security

  • Safety: In the event of severe weather occupants will be directed to the first floor classrooms: 1110, 1120 or 1230. For fire/emergency evacuations, please proceed to the State Street sidewalk immediately west of Weill Hall, towards the middle of Weill Hall. Do not cross State Street. Do not return to the building until directed to do so by Public Safety. Everyone should become familiar enough with the building to know at least two different ways out.
  • Security: Please do not leave valuables (bags, laptops, cell phones, etc) unattended at any time while in the building. Further, do not leave your office/work space open and unsecured if you are leaving the space. Weill Hall is open to the public from 7:30am until 6:00pm Monday-Friday. The card reader doors lock at 6:00pm; all valid UMID holders can access the building until 7:30pm. After 7:30pm (M-F) and weekends, access is restricted to faculty, staff and students of the Ford School. If you are having issues gaining access to the building with your UMID, please let me know. Please check your UMID’s to ensure they have not expired. Expired cards will not work on the card readers. Exterior doors should not be propped open for any reason. If you find a door being held or propped open, please take the time to close it.
  • The emergency number to DPS when using a campus phone is 911. If you are using a cell phone, call 911 and ask to be directed to the University of Michigan Department of Public Safety (DPS). The non-emergency number to DPS is 763-1131.
  • I recommend taking a few extra minutes to read through the EAP completelyPDF Documentas it goes into much more detail and contains the latest updated regulations.
  • Note: Due to the construction that will be taking place on the lot to our north, there will be changes on how to access the building. Please stay tuned for these updates.
  • If you have any questions or concerns, please feel free to contact me (Bill Kelly) either by e-mail or stopping by my office (3220).

EAP (Emergency Action Plan) PDF Document

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Request a Room

Room Availability

Facilities and Maintenance Contact:

Email: fspp-facilities@umich.edu

Bill Kelly
Facilities Manager
Weill Hall
735 S. State St. #3220
Ann Arbor MI 48109-3091
wdkelly@umich.edu
(734) 936-2395

Important Forms and Documents:

Office Allocation Procedures PDF Document

Office Space Request Form PDF Document

Instructional and Multi-Media Resources Guidelines PDF Document

EAP (Emergency Action Plan) PDF Document

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